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Supervisor’s Guide to Department Annual Safety Training


Required for: All employees, including work study students, Teaching Assistants, Resident Directors, and any other person who receives pay or compensation for work performed.

Frequency: Department Annual Safety Training must be provided initially and annually by the area supervisor to all employees. Retraining must be conducted annually and whenever a written plan or program changes. Retraining must also be conducted whenever an employee demonstrates that training was not understood (i.e, fails to follow safety precautions).

Training must include the topics listed below. Download a copy of the Department Annual Training Record that you may use to document this training.


Sample Outlines

Supervisors may use the following sample outlines to help develop their own tailored training guide using the required outline topics.

Required Outline Topics

  • Discuss the Hazards of the Job. Review all potential hazards including, but are not limited to:
    • Physical (noise, moving machinery, hot surfaces, electrical, working from heights, ladders, slipping, falling, moving vehicles/equipment, sharp objects);
    • Chemical (gases, liquids, flammables, toxics, corrosives, poisons);
    • Ergonomics (repetitive motion, extreme heat/cold, lifting, vibrations, awkward positions);
    • Biological (blood, bacteria, viruses);
    • Hidden hazards: (i.e. asbestos, lead, underground utilities
    • Does the employee use any special equipment / tools / vehicles? If so, discuss any hazards and required additional training.
  • If employee uses Personal Protective Equipment (PPE)
    • Discuss the job tasks that require the use of PPE
    • Location and availability of PPE and PPE assessment forms
    • Is the PPE adequate and serviceable?
  • Emergency Action Plans
    • Location of the Emergency Action Plan
    • Evacuation procedures, fire alarms, and rally point information
    • Indicate who is designated and trained to use a fire extinguisher
    • Indicate who is designated and trained to be the emergency evacuation coordinator
  • If employee uses Chemicals
    • Location and availability of Material Safety Data Sheets (MSDS) within the work area
    • Discuss any changes in the chemicals used or precautions required since previous training
    • Ensure that hazardous chemical training has been completed for all hazardous chemicals unless covered by a current Chemical Hygiene Plan (CHP)
    • Discuss any changes to the Chemical Hygiene Plan, for chemicals covered by a CHP
    • Indicate who is designated and trained to clean up hazardous chemical spills
  • Review any additional safety training requirements they may require
    • Examples of Specialized Safety Training are: Confined Space Entry, Fall Protection and Fall Arrest Systems, Bloodborne Pathogens, Lockout/Tagout, Hazardous Waste, Radiation, Laser, Respirators, Chemical Spill Training, etc.
    • A complete listing is located on SEM Training web page